Bell Tent, Marquee & Hot Water Shower Rental

Sadhama Espree Marquees, Natural Cotton Bell Tents & Hot Water Shower

Booking Registration Form

Rental Terms and Conditions

For use in Hardwick Camping Field

Sadhama Bell Tent, Marquee & Hot Water Shower Hire: Terms and Conditions

Definitions

THE COMPANY’ is Sadhama.

‘THE HIRER’ is the person hiring the equipment from the Company and whose name appears on the booking form.  The Hirer must be at least 18 years of age.

‘THE PERIOD OF HIRE’ means the time commencing with the arrival of the equipment onsite, and terminating when the equipment is removed by the Company.

‘A BOOKING’ is the contract entered into by the hirer and the Company.

‘THE EQUIPMENT’ is the bell tent/s, furnishing/s and/or marquees provided by the Company for the use of the Hirer.

‘HIRE CHARGES’ is the total amount due under the invoice including delivery, assembly, installation, disassembly and collection of the equipment.

General

These terms and conditions apply to all contracts entered into between the Company and the Hirer unless expressly stated otherwise by the Company and upon payment of the deposit the Hirer is deemed to have accepted them. Any offer of equipment is subject to stock being available on receipt of a deposit at time of booking.

1. CONDITIONS

Bookings are confirmed when these Terms and Conditions have been read and signed by the Hirer and payment for the booking has been made in full.

The balance plus a returnable security deposit of £100 per bell tent and/or marquee is payable on receipt of a quotation by the Company to confirm the booking.

Notice of cancellation of the booking by the hirer must be provided to the Company to be received not less than 14 days prior to delivery.

Cancellation of less than 14 days prior to your arrival will result in 50% of the hire charge being forfeited.  You may wish to obtain travel insurance to cover this.

The security deposit covers damage, breakages or extra cleaning that may be required. This will be returned within seven days of departure, minus deductions if applicable, which will be fully itemised.

The Hirer must have a confirmed booking for the Hardwick Camping Field on the dates it wishes to rent the Company’s equipment. Booking the Company’s equipment does not include a booking of the Hardwick Camping Field. This must be arranged separately with the Estate Office and is not under the business remit of the Company.

2. PAYMENT

A quotation will be sent to the Hirer on receipt of a signed Terms and Conditions and completed Booking Registration Form.

Payment must be made in full to confirm the booking in accordance with the terms stated in the Company’s quotation. 

3. CANCELLATION

Should the Hirer wish to terminate the contract then the following compensation rates will be charged to the Hirer by the Company.

50% of the Hire price for notice less than 14 days prior to the Hire period.

25% of the Hire price for notice more than 14 days prior to the Hire period.

4. LOSS OR DAMAGE

(a) The Hirer shall during the period of Hire be responsible for the maintenance and safe custody of the Company’s equipment from completion of erection until dismantling.

(b) The Hirer must be satisfied with the equipment before use and should notify the Company of any miscounts, incorrect deliveries or unacceptable equipment before use.

(c) The Hirer shall leave the equipment in a clean and tidy state, a reasonable surcharge will be applied for cleaning if it is not and will be deducted from the damage deposit and / or charged directly to the Hirer.

5. SECURITY DEPOSIT

We ask for a returnable £100 security deposit per bell tent and/or marquee to be paid at the time of booking.

The security deposit is usually returned within 48 hours of takedown minus any deductions if any damage/loss  is found.

No confetti balloons or bombs to be used inside tents. The use of such may incur deductions to be made for additional cleaning.

All rubbish and any recycling must be removed by the hirer, otherwise deductions may be incurred for additional cleaning.

If evidence of smoking inside tents is discovered we will retain the full security deposit.

Vomit / urine found in tent will result in a minimum charge of £100 for the cleaning of the equipment we will send a cleaning bill for additional cleaning required.

6. THE HIRERS RESPONSIBILITY

(a) The Hirer should not enter the equipment whilst the Company is erecting it.

(b) The Hirer should keep any part of a tent completely closed and secure while not in use during the period of Hire.

(c) The Hirer should not tamper with the structure or any part of the equipment.

(d) The Hirer should not use any lighting, heating, cooking or other gas or electrical appliances of any kind, other than what is provided for and appropriate to use, inside the Company’s tents without the previous consent in writing of the Company.  No cooking or use of gas appliances of any kind should be used inside the Company’s tents.

(e) The Hirer is responsible for any damage and loss caused to the equipment regardless of culpability, and therefore should the security deposit be insufficient to cover costs incurred by the Company, the Hirer will be liable for all costs associated with this damage.

(f) Any naked flames used on site in proximity to the tent are entirely at the Hirers own risk.

(g)  No animals are allowed inside the Company’s equipment, without the previous consent in writing of the Company.

(h) No smoking is allowed inside the Company’s equipment.

(i) The Hirer agrees that the Company, its Agents, Officers or Employees, accept no liability for any personal injury or damage to any persons or property suffered during the period of your usage.  Your statutory rights are not affected.

(j) Barbecue equipment or open fires outside are to be placed a minimum of eight feet from the tent and not left unattended whilst in use.

(k) The hirer will be responsible for any costs incurred by the company due to changes being requested once the erecting of tents has begun.

7. OWNERSHIP

All equipment remains at all times the property of the Company.  

8. INSURANCE

The insurance provided by the Company covers the equipment against: Theft, Vandalism, Fire and explosion, Storm and tempest.

The risk for any exclusions under the Company’s insurance passes to the Hirer on delivery of the Equipment.\

9. EXCLUSIONS FROM INSURANCE

Exclusions include but are not limited to:

(a) Furniture and/or soft furnishings.

(b) Insurance excess – The insurance cover excludes the first £250 of any claim and this is payable by the Hirer.

(c) Cover only applies to equipment that is delivered by the Company and does not include any equipment provided by a sub-contractor, unless invoiced by the company.

(d) Disappearance, Unexplained or inventory shortage.

(e) Consequential Loss.

(f) Acts of fraud or dishonesty by any party to whom the property insured has been entrusted or hired.

(g) Any breach of the Company terms and conditions as herein stated will negate the insurance policy.

(h) The Hirer is to keep the equipment on site at all times and not attempt to move the equipment to any other location without the Company’s prior written consent; to keep the Company fully informed of all material matters relating to the Equipment; not to use the equipment for any unlawful purpose.

(i) Failure to report the loss or damage arising from fire, theft or vandalism to the police immediately upon discovery and to the Company within 24 hours.

(j) Personal loss or injury as a result of use of the equipment.

10. LIABILITY TO THIRD PARTIES

The Company will not be responsible for and the Hirer will indemnify the Company against all claims for the injury to persons or loss or damage to property howsoever caused unless it be proved that such injury or damage was caused by negligence of the Company.

11. ERECTION AND DISMANTLING

The Company normally provides labour for the erection and dismantling and the cost thereof is included in the Hire charges. 

The equipment will be set up and available for use by the Hirer at midday on the first day of the booking.

The equipment will need to be fully vacated of all persons and property of the Hirer by 10am on the last day of booking.

12. ATTENDANCE

The Hire charges do not include attendance by the Company’s workforce, employed or sub-contracted, except during the actual processes of erecting and dismantling the equipment.

13. DELAY OR FAILURE BY THE COMPANY TO COMPLETE THE CONTRACT

The Company will use its best endeavours to supply the hirer with the equipment ordered but where this is not possible the company will notify the Hirer as soon as possible with any alterations to the design and specifications of the equipment and where alteration is fundamental the Hirer may terminate this contract and any balance paid will be refunded.

14. FORCE MAJEURE

The Company will not be liable for any: Act of God including but not limited to tempest, fire, flood, storm or natural disaster; War, civil war, sabotage or act of terrorism; Government sanction, Global Pandemic , embargo, import or export regulation or order; Labour disputes, including strikes, lockouts, boycotts or other industrial action; Failure in the transportation of equipment, machinery or personnel or in the provision of any utility including power, gas, water, or communication services.

While every effort will be made by the Company to carry out any booking accepted, however, the full performance of it is subject to variation or cancellation by the Company consequent upon Act of God, War, Strikes, Riots, Lockouts or any other disturbances. Fire, Flood, Storm, Gale or Tempest restrictions on the use of Transport, Fuel or Power. Requisitioning Storage of material or transport or labour or any other cause beyond the control of the Company.

15. OTHER

The Company accepts no responsibility or liability for any damage or theft of any property left in tents for the duration of the hire period.

No candles or naked flames allowed inside tents.

The bell tents are permitted to sleep a maximum of 6 persons. No additional campers are permitted unless by prior arrangement with us.

The Company reserves the right to amend their website and terms and conditions at any time, without prior notice, the Hirers obligations not being limited to the above.

The contract will be terminated in the event of non-payment, or if there is a breach of the terms and conditions.

If any clause is deemed invalid it will not affect the rest of the terms and conditions.

16. ENTIRE AGREEMENT

This contract constitutes the entire agreement between the Company and the Hirer.  No verbal representations or arrangements are recognised by the Company.

Nothing in this agreement shall exclude or in any way limit:

(a) either party’s liability for death or personal injury caused by its own negligence;

(b) either party’s liability for fraud or fraudulent misrepresentation; or

(c) any other liability which cannot be excluded by law.

This agreement sets forth the full extent of the Company’s obligations and liabilities in respect of the equipment and its hiring to the Hirer. In particular, there are no conditions, warranties or other terms, express or implied, including as to quality, fitness for a particular purpose or any other kind whatsoever, that are binding on the Company except as specifically stated in this agreement. Any condition, warranty or other term concerning the equipment which might otherwise be implied into or incorporated within this agreement, whether by statute, common law or otherwise, is expressly excluded

A booking may only be deemed valid once the Hirer is in receipt of a booking confirmation from the Company. The Company will provide a booking confirmation subject to availability and on receipt of signed Terms and Conditions and payment in full for the booking from the Hirer. Should the Company not have availability then the balance will be returned to the Hirer.

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Hardwick Estate, Oxfordshire, UK